Payment Extract Payment

Overview

The payment approval process allows users to verify the information related to all draft payments which are contained into the Extract Payment. A decision can then be made to approve or cancel a Payment Extract. Approval affects General Ledger through automatic generation of Journal Vouchers for the payments.

The payment Extract - Payments contain the information regarding cheques or electronic transfers, and the workflow control of Extracts. A Cheque/Transfer register could be the summary of several invoices related to a single vendor.

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Treasury Management ► Payments ► Payment Extract Payment

Payment Extract Payment Fields

Field	Description
Id	The system generates a unique id for PEP.
Workflow Status	Depending on the Workflow Configuration Setting for this Entity the basic Stages are: Created, canceled, approval requested, etc.
Payment Extract	Payment Extract to be selected from the lookup button.
Payment Method	Method of payment is to be selected which may be Cash, Cheque, EFT, etc.
Accounting Office	Accounting Office Code. It is updated according to the Payment Extract Payment process.
Treasury Bank Account	Treasury Bank Account relating to Payment Extract is selected from the lookup button.
Bank Account	Bank account relating to Payment Extract is to be selected from the dropdown box.
Note Reference Number	The reference number for "payment with the note".
Note Date	It allows the user to enter the note reference date.
Is Accounting	This attribute is marked when the expense voucher to pay is configurated as "Accounting".
Bank Account Name	Name of the bank account is entered in this field.
Branch	Branch to which the bank account relates is entered in this field.
Beneficiary	Vendor to whom the Payment is made is selected from this field.
Cheque Series	The series to which the cheque issued belongs.
Cheque Number	Cheque number which is issued.
Transfer Number	Number identifying the transfer transaction.
Transfer Package Number	It is updated when Allow Generate Transfer Package is set as true in the system setting.
Release Date	Date on which payment is released.
Number Of Releases	A number of times in which the total payment was released. The default value is Zero.
Printed Date	It is updated by the system. The user can't change it.
Delivered Date	Date of delivery of the payment amount.
Currency	Currency in which the payment was made.
Exchange Rate	The exchange rate on the date of payment is entered.
Domestic Amount	Total amount in domestic currency.
Foreign Amount	Payment amount expressed in foreign currency.
Handling Indicator	Special indicator defined by the user in Expense Vouchers. Will be used to give more flexibility to group payments.
Expense Voucher Classification	The user can select the expense voucher classification using the drop-down button.
Created On	Date of creation of Payment Extract.
Created By	The user who created the Payment Extract.
Approved On	Date on which the payment was approved.
Approved By	The user who approved the payment.
Payment Journal Voucher	Automatically assigned by the system when this payment is approved
Expired Cheque Journal Voucher	After marked as Expired Cheque the automatic JV generated will be referenced in this attribute.
Cheque Lot Number	After marked as part of the cheque lot the system auto-generates the number.
Invoice	List of Invoices linked with the Payment
Rejection Description	Description corresponding to the rejection code received in the bank notification.
Payment Invoices	Invoices related to the payment gets added here.

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